CareerStaff Unlimited Operations Coordinator - Entry Level in Schaumburg, Illinois

OPERATIONS COORDINATOR - HEALTHCARE

CSU Managed Services, a division of CareerStaff Unlimited, is looking to hire an operations coordinator to work for our energetic, fast-paced and outgoing team in Schaumburg, IL! We are interested in an extremely organized and energized individual who can multi-task. Previous billing or operations experience preferred. Our organization is growing quickly and we are interested in motivated individuals that want to progress in their career.

BENEFITS OF WORKING WITH CAREERSTAFF UNLIMITED:

  1. Great company culture!

  2. Dedicated recruitment training program for all new hires.

  3. 30+ offices nationwide.

  4. Full benefits including medical, dental, vision, 401(k)

  5. Paid time off, vacation days, sick leave

  6. Leadership training and advancement opportunities across brands and offices.

POSITION SUMMARY:

The Operations Assistant is responsible for the overall office management and clerical support for our Managed Service Provider (MSP). This individual will ensure that all operational business processes and systems are maintained according to company standards. A high level of organization and personal accountability is required.

RESPONSIBILITIES/ACCOUNTABILITIES:

  1. Compiles weekly payroll and submits it to the corporate office for processing. Performs monthly billing administration to all accounts at specific defined billing cycles.

  2. Provides maintenance of all sub-vendor records and is responsible for the completion and submission of all on-boarding documentation for all registrants.

  3. Assists employees to ensure their personal information in GenSERV is accurate and current. Ensures employee data in GenSERV is accurate and current.

  4. Ensure compliance with all federal, state and local laws and regulations related to all business practices.

  5. Prepares weekly accounts payable request to the corporate accounts payable department and maintains all accounts payable records for the division and or location.

  6. Track account management activities through various reports.

  7. Maintain relationships with clients and external employees by providing excellent customer service.

  8. Maintain sub-vendor agreements and contracted requirements. This includes (but is not limited to) managing sub-vendors, negotiating bid rates, job orders to increase fill rate, and credentialing of candidate submittals.

  9. Ensures proper inventory levels of office supplies and equipment are maintained.

  10. Ensures equipment is in good order and secures necessary repairs or replacement as directed.

  11. Prepares various operational reports as directed by the Area Manager or Director.

  12. Receive, sort and prioritize all mail for the Area Manager/Area Director for expediency in processing items requiring signatures or action. Composes routine correspondence.

  13. Answers the telephone and provides information or directs calls accordingly.

  14. Works independently on special projects and assignments, as assigned.

SPECIFIC EDUCATIONAL/VOCATIONAL REQUIREMENTS:

  1. 2-3 year of supervisory office experience within the past 3 years

  2. At least 1+ year of previous payroll experience required

  3. Associate's Degree required, Bachelor's preferred.

  4. Proficiency with Microsoft Office Applications.

ABOUT CAREERSTAFF UNLIMITED:

CareerStaff Unlimited (CSU) is a leader in healthcare staffing, with a national network of 6 brands, operating 24 offices, serving over 1,650 clients, and employing over 4,350 clinicians. CSU attracts high quality clinicians who transition well to new environments, are knowledgeable of industry technology, and rapidly assimilate into facility teams.

CSU services cover all types of medical personnel, including nurses, therapists and pharmacists. Our professional staffing team offers unrivaled customer service and industry commitment, unique opportunities, top pay, and benefits that meet the lifestyle requirements of our clinicians. With our local presence, CSU provides personalized support in each community while still benefiting from the national resources and assistance of our larger CSU network.

CareerStaff Unlimited is proud to practice Equal Employment Opportunity and Affirmative Action (EEO/AA).

CONTACT INFORMATION:

Katie Stille | Talent Acquisition Specialist | CareerStaff Unlimited

katie.stille@careerstaff.com

www.careerstaff.com