Valmont Industries, Inc. Office Manager in Franklin Park, Illinois
10909 Franklin Ave Franklin Park Illinois 60131-1409
Welcome to Valmont, where a world of opportunity awaits. When you join our team, you become part of a passionate group dedicated to changing lives and conserving resources around the globe. We want problem solvers who roll up their sleeves to foster progress and innovation for all people. At Valmont, we provide infrastructure, irrigation, tubing and coatings to the world. We strengthen cities. We nourish croplands. We design, manufacture and coat. Our products and services make a difference. Join us, and BUILD YOUR WORLD.
A Brief Summary of This Position:
Coatings’ Office Manager functions as a key member of the management team assisting the General Manager by following policies and using systems for planning, directing and controlling the accounting functions and practices for the site including accounting systems, internal control, records and reports, management accounting information, credit policy, analysis, budgeting, forecasting, and interpretation of operating statistics and on-site Human Resources including benefits enrollments, staffing, market compensation reviews, employee relations, wellness, roll-out of company initiatives including annual fund-raising, training, regulation compliance and policy enforcement as well as payroll reporting and related issues.
Prepares and reviews the financial activities of the site. This includes gathering and communicating financial information to the General Manager and Coatings Division Accounting employees.
Ensures that timely and thorough preparation of financial records and reports for use by management and operating personnel are completed based on the requirements set by Valmont CFO, Corporate Controller and Valmont Coatings Division Controller. These records must comply with generally accepted accounting principles (GAAP), governmental regulations, taxing authorities and the policies and procedures of the company.
Performs credit check, approves credit and monitoring credit status on new and existing customers, sets up of new customers in the AR system. Sends letters of denial or acceptance, establishes suggested credit limits, makes collections calls and writes letters as appropriate. Alerts and involves GM for escalated collections activity (personal handling, agency or attorney) approval. Executes and tracks joint check agreements. Keeps sales/GM updated regarding current customers and aging of A/R.
Backup to processing customer invoices. Follows up on discrepancies, issues credit memos, and involved General Manager in any issues needing to be resolved.
Oversees purchasing and general clerical work as needed. Effective communication, both written and verbal, with customers, vendors and employees is required.
Responsible for daily man hours edit and weekly payroll processing.
Backup for order entry.
Ensures quality of output and processes in the Accounting area based on the Valmont Coatings Division Controller focus on providing on-time and accurate products and services to internal and external customers. This position will also manage the collection of necessary tax identification as instructed. Assists the General Manager in achieving operational and financial objectives for this location.
Assists employees with benefit related open enrollments. Provide employees needing FMLA or STD claims the appropriate information to file a claim with The Hartford. In addition, this position will work with the employee and management to ensure that all reasonable accommodation requests are handled appropriately and that the interactive process for return to work situations is followed and documented.
Posts job openings in order to comply with Valmont’s Affirmative Action Plan and ensures that all wage and hour and regulatory labor/employment posters required by city/county, state and federal law are posted and up to date.
Ensures the local site collective bargaining agreement is followed and all applicable rules are followed.
Ensures timely HRIS data input relating to new hires, pay increases, position changes, and terminations. This position works closely with Division HR and HR Regional Manager to make organizational changes outside of the typical department framework. This position is responsible for correct time tracking and attendance records and transmitting hours to Corporate Payroll and for logging all long term leaves of absence into HRIS.
Assists with staffing including placing ads, reviewing applications, pre-screening applicants, interviewing, performing new hire orientation, E-Verify compliance, new employee training, performance management and employee development planning.
Works with Division HR to gather market salary data for comparable positions. Reviews market data and makes recommendations to the General Manager for adjustments to position descriptions, pay ranges and employee compensation as appropriate. Reviews all job descriptions with the position incumbents periodically (at least bi-annually) and makes any changes necessary. Oversees the merit review process and ensures timely completion of performance appraisals. Compares reported performance to previous year’s performance and makes Operations Management as well as the General Manager aware of any discrepancies.
Works with the Regional HR Manager and/or General Manager to recommend appropriate levels of counseling and/or disciplinary action for workplace infractions.
Other Important Details about the Role:
Ensures the accuracy of the general ledger and applicable financial statements.
Utilizes General Manager and public information input to set credit limits for customers.
Maintains accurate records of all current vendor contracts and/or agreements.
Ensures that proper audit controls are in place and followed.
Handles purchase requisitions as directed by the General Manager.
Processes Accounts Payable accurately and timely for General Manager Review.
Ensure that all fixed assets are located and labeled appropriately and agree to detail fix asset list that ties to the general ledger.
Working with the General Manager, selects his/her own employees. Delegates work to subordinates, assigns work priorities to achieve maximum utilization of department resources. Reviews performance of subordinates and recommends appropriate action. Provides training to promote professional and personal development.
Works well with others keeping a strong customer service focus in mind at all times for both internal and external customers.
Gives recommendations for continuous improvement of products, processes and services and measurement of same to make efficient use of the company resources.
Ensures that employees’ private and work-related information is safeguarded and maintained confidential.
Ensures accurate and timely input into HRIS regarding new hire information, job changes, pay rate changes, terminations and other payroll related information.
Ensures regulatory employment compliance including serving as the Coordinator for the Site Affirmative Action Plan and takes responsibility for compliance reporting including acting as liaison to outside agencies who may be performing audits of site plan.
May act as Co-Coordinator or Co-Champion for the site safety program.
Required Qualifications of Every Candidate (Education, Experience, Knowledge, Skills and Abilities):
Preferred Bachelors in relevant field or Associates Degree with 3+ years of experience or 5+ years of relevant quality experience
Good working knowledge of GAAP accounting practices.
Working knowledge of HR regulatory compliance.
Ability to communicate and work well with others.
Basic understanding of accounting for invoicing purposes.
Good working knowledge of Microsoft Office Suite products.
Working knowledge of the basic HR functions: Recruiting, Compensation, Benefits, Employee Relations, Regulatory Compliance, Performance Management.
Approximately 5% travel.
Highly Qualified Candidates Will Also Posses These Qualifications
Ability to drive an automatic transmission vehicle and possess a valid state issued driver’s license.
HRIS or accounting software experience.
Experience working in a union environment.
Effective training capability.
Working Environment and Physical Efforts:
Work is typically performed in an office setting. The incumbent is regularly required to sit for extended periods of time, as well as talk and listen on the phone and in personal conversations or meetings. Environment is fast paced and demanding most of the time. No travel requirements for this position. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms while working in the office with various files and forms and while working on the computer. The employee is occasionally required to move about the office. Incumbent must utilize proper ergonomic safeguards such as monitor height and positions, keyboard location and height and proper wrists rests. The employee must occasionally lift and/or move up to 15 pounds in working with large files, binders, and computer equipment. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability or protected veteran status. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Valmont does not discriminate against any employee or applicant in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, veteran status, disability or any other characteristic protected by law. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
If you have a disability and require any assistance in filling out the application for employment email EEOCompliance@Valmont.com.
Valmont Industries, Inc. is a leading producer and distributor of products and services for the infrastructure and agricultural markets.
Valmont began in 1946 when founder, Robert B. Daugherty, combined his $5,000 savings with a wholehearted belief that business could and should be done better. From those modest beginnings, the company grew into a global leader of engineered products and services for infrastructure, and water-conserving irrigation equipment and solutions for agriculture.
From lighting and traffic structures to guide the way, to communication towers that keep people connected, to utility structures that power homes and businesses, to irrigation equipment and technology that helps grow the world’s food, we are committed to Conserving Resources. Improving Life ® .
Four primary business segments comprise Valmont: Engineered Support Structures; Coatings; Irrigation and Utility Support Structures. We manufacture products in over 80 different facilities spread across 6 continents and do business in over 22 different countries. Valmont is publicly traded on the NYSE under the symbol (VMI).
We are passionate about our products. We pride ourselves on being people of integrity who excel at delivering results. We pursue opportunities for growth by taking products and processes to new markets, developing new products for existing markets, and continually improving across the company to ensure that Valmont solutions are always the global industry leader.
Valmont Industries, Inc.
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