Federal Aviation Administration Management and Program Analyst in Des Plaines, Illinois
Performs basic (but progressively more difficult) assignments under the close direction of a manager, project/program manager, team leader, or more experienced professional. Typically acts as a member of a team for projects/programs within a defined area of responsibility.
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Monitors and tracks programmatic and management actions and reports for completeness and responsiveness to guidance, to ensure that commitments and milestones are met, and delinquencies are brought to the attention of the manager.
Analyzes reports to ensure distribution, consolidation of comments and required follow-up action. Assures external and internally generated actions are assigned and properly logged. Provides coordination and action follow-up among management.
Prepares travel orders, including cost estimates for training assignments. Reviews travel vouchers for administrative and procedural compliance, including proper cost accounting codes and statistical accuracy. Initiates or reviews procurement requests for equipment and other items as needed. Ensures justification of requested items meet criteria for expenditures. Provides advice and assistance on the Privacy Act, Freedom of Information Act, and paperwork management. Ensures effective management of assigned agency property. Ensures internal control through validating property assigned by conducting property inventories periodically. Performs other duties as assigned.
Assists in the interpretation and implementation of policies, procedures and requirements governing one or more of the following programs: Airmen Certification Program, Air Traffic Control Program, Aviation Medical Examiner Surveillance Program. Researches, reviews and analyzes management and program directives and instruction from higher-level offices concerning project management systems (planning, execution, evaluation and analysis, and reporting requirements) for consistency, reporting requirements and background information.
Compiles crosschecks and consolidates tables, exhibits, schedules and other management/program data in preparation of internal and external reports. Utilizes automated database tracking systems. Assists supervisor with analysis of trends inherent in reports accessed.
Attends periodic meetings and programs reviews, documents findings, and provides limited support to these proceedings by gathering specific data, some of which is not readily available and which must be developed of solicited from other offices. Maintains contacts with immediate office staff and with other organizational components as necessary to complete developmental assignments.
Contacts are primarily internal to the organizational unit with a manager and other employees to share information, provide data and//or written analyses, and to discuss the status of assignments. In some specialties, may have contact with customers and other external parties on routine matters such as gathering information, explaining regulations, and discussing the customer's situation.
Established policies/procedures provide detailed guidance for almost all assignments, with little or no room for discretion. Works under detailed instructions provided by a manager, project/program manager, team leader, or more experienced professional.
Regularly refers problems and work issues to a manager, project/program manager, team leader, or more experienced professional for guidance. Work is reviewed regularly during assignments and at completion to ensure timelines and all aspects of quality. Work activities typically support the work of other employees and contribute to activities of the organizational level. In some specialties, the work may affect internal and external customers. Performs other duties as assigned.
25% or less - The job may require up to 25% travel.
- #### Job family (Series)
0343 Management And Program Analysis
- Analysts, Management
- Analysts, Program
- Distribution Managers
- Management Analysts
- Managers, All Other
Conditions of Employment
- US Citizenship is required.
- Selective Service Registration is required for males born after 12/31/1959.
- Must submit an SF50 (See Required Documents)
- Successful completion of a security investigation may be required.
- A one-year probationary period may be required.
- Travel Required - 25% Domestic
- Please Review Required Documents and Additional Information.
Reference OPMs Group coverage Qualification Standard for Administrative and Management Positions.
To qualify for this position, you must demonstrate in your application that you possess at least 3 years of progressively responsible general work experience demonstrating the ability to analyze problems to identify factors, gather pertinent data/information, recognize problems and/or solutions, plan and organize work, etc. At least 1 year of experience must be at the FG/GS-4 in the Federal Service or equivalent level work, in the administrative, professional, technical, investigative or comparable work area.
Education Substitution: Successful completion of a full 4 year course of study in any field leading to a bachelor's degree, gained from an accredited college or university.
If qualifying based on education, applicants must submit a copy of their college or university transcript(s) and certificates by the closing date of announcement. If selected, an official transcript will be required prior to appointment. You may upload these documents with your application in USAJOBS or fax it to 405- 954-3003 (please include announcement number on each page). Failure to do so will result in loss of consideration.
Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: www.ed.gov/admins/finaid/accred/index.html.
Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited U.S. educational institution in terms of equivalency to a degree acquired at an American college or university. A copy of the evaluation results must be included, otherwise your foreign education will not be considered.
See Qualifications Required.
As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.
In lieu of providing a KSA narrative response in the text box listed below each Knowledge Skills and Abilities (KSAs), in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.
Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the KSAs and Other Factors listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration.
Preview Job Questionnaire
Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.
We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required. The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies.
1) Applicants must apply on-line to receive consideration for this vacancy announcement. Faxed, mailed or emailed applications cannot be accepted.
2) Some, none, or all candidates may be interviewed.
3) May be required to travel occasionally.
4) This position is covered by the FAA Core Compensation plan. Additional information about core compensation is available on the following website: http://jobs.faa.gov/FAACoreCompensation.htm.
5) Please ensure you answer all questions and follow all instructions carefully. Applicant may be asked to verify information on their application for employment with the FAA. Errors or omissions may impact your rating or may result in you not being considered for the job.
6) Please upload or fax supporting documents (405)954-3003 and reference the announcement number. TO CONFIRM RECEIPT OF FAXED DOCUMENTS, PLEASE CALL 405-954-8019.
This position is eligible but not in a bargaining unit.
Links to Important Information:Locality Pay, COLA
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.
Background checks and security clearance
Drug test required
- Required Documents
SF-50 (Notification Of Personnel Action) as indicated below.
PLEASE REFERENCE THE ANNOUNCEMENT NUMBER ON ALL SUPPORTING DOCUMENTS SUBMITTED BY FAX AND ENSURE SUBMISSION NO LATER THAN THE CLOSING DATE OF THIS ANNOUNCEMENT.
TO CONFIRM RECEIPT OF FAXED DOCUMENTS, PLEASE SEE CONTACT INFORMATION.
To qualify based on education, you must upload or fax a copy of college transcripts at time of application. If selected, official transcripts will be required prior to employment.
If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.
If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
- How to Apply
How to Apply
You must apply online to receive consideration. Your application must have a status of "Received" by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must have a status of "Received" each time a referral list is created in order to receive consideration for positions associated with register.
IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.
We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.
Please ensure EACH work history includes ALL of the following information:
Job Title (include series and grade if Federal Job)
Duties (be specific in describing your duties)
Employer's name and address
Supervisor name and phone number
Start and end dates including month, day and year (e.g. June 18 2007 to April 05 2008)
Full-time or part-time status (include hours worked per week)
Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.
You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies. Please see this guide, Document Upload Guide, for more information on uploading and re-using the documents in your applications.
Agency contact information
Federal Aviation Administration AAC Regional HR Services Division 6500 S. Macarthur Blvd, HQ Room 155 Oklahoma City, OK 73169 US
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Candidates for FAA positions are evaluated using our Automated Vacancy Information Access Tool for Online Referral (AVIATOR) system. AVIATOR compares your skills and experience as described in your application with the requirements of the position. If you are found to be an eligible, highly-qualified candidate, you will be referred to the selecting official for further consideration. (In some cases, individuals with priority for special consideration must be considered and selected before other candidates.) Whether or not you are contacted for an interview depends upon the location of the position and the judgment of the selecting official.
Important - If you make any change to your application, you must resubmit it. If you change your application and do not resubmit it, your changes will not be considered part of your application package, and your previous application will be considered.
All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify us. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.
- Fair & Transparent
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
- Equal Employment Opportunity (EEO) for federal employees & job applicants
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Learn more about disability employment and reasonable accommodations or how to contact an agency.
Legal and regulatory guidance
- Financial suitability
- Social security number request
- Privacy Act
- Signature and false statements
- Selective Service
- New employee probationary period
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/516536600. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
Open & closing dates: 11/09/2018 to 11/15/2018
Pay scale & grade: FV F
Salary: $48,474 to $72,713 per year Salary includes locality pay of 27.47%.
Appointment type: Permanent
Work schedule: Full-Time