The PrivateBank Executive Assistant in Chicago, Illinois
CIBC is a leading North American financial institution with 10 million personal banking, business, public sector and institutional clients. CIBC offers a full range of advice, solutions and services in the United States, across Canada and around the world. In the U.S., CIBC Bank USA provides commercial banking, private and personal banking and small business banking solutions and CIBC Private Wealth Management offers investment management, wealth strategies and legacy planning.
CIBC works to help you make your ambitions a reality with a team that is committed to being always professional, genuinely caring and collaborates to find simple solutions as we build our relationship-focused bank for the modern world.
Every year, CIBC is recognized for its business success, community commitment and employee initiatives. We are proud of this success and are committed to creating an inclusive workplace and an environment where all of our team members can excel.
As the Executive Assistant for three national leaders within the Private Banking line of business for CIBC Bank USA, you will be called upon to perform a variety of responsibilities, primarily administrative in nature, and others operational. The ultimate purpose of the Executive Assistant is to work through the administrative needs of the leaders supported on a daily basis. Specific responsibilities include but are not limited to:
Manage heavy and ever-changing professional calendars
Plan travel including the arrangement of flights, hotels, car services and more
Prepare reports and overviews for key meetings
Field calls, answer emails and create correspondence while proactively prioritizing with minimal direction
Maintain and track expenses; complete expense reports
Work on ad-hoc projects and presentations
Assist with onboarding of new employees
Maintain highly confidential and sensitive information with the utmost discretion
Plan and coordinate internal and external meetings, if necessary arrange food and/or beverage deliveries
Handle miscellaneous responsibilities such as taking meeting minutes, making reservations, compiling research, booking meeting space, ordering office supplies, ordering business cards, sending gifts, office space planning, making copies/scanning documents etc.
Bachelor degree would be a plus
Solid experience (5+ years) with office management systems, MS Office
Excellent oral and written communication skills
Ability to work in a fast-paced environment, prioritize and meet deadlines
Strong client focus, excellent listening skills and attention to detail
Ability to be flexible and open-minded
Ability to work effectively with people at all levels
External Company Name: CIBC US
External Company URL: https://us.cibc.com
Street: 120 South LaSalle Street