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Rush University Medical Center Data Coordinator - Rush Pediatrics in Chicago, Illinois

Job Title:

Data Coordinator - Rush Pediatrics






Active Regular PT (40 to 71 hours per pay period)



Job Number:


Job Description:

At Rush University Medical Center, we are committed to advancing scientific medical knowledge through research.At RUMC we are expanding scientific frontiers in human disease to improve diagnosis and treatment.Are you looking to be a part of the exciting, always evolving and expanding new developments in research here at Rush University Medical Center? Do you want to be involved in research which will serve thepurpose of prevention of SIDs, a leading cause of death in infants?

If this describes you, you may be the right candidate for the part time Data Coordinator position with Rush Pediatrics.

Position Highlights :

The Data Coordinator is responsible for coordinating data for research and maintaining the program's database for tracking study activities on a day-to-day basis. The primary responsibility is to assist the Principal Investigator (PI) and research staff in promoting research activities by identifying, registering, and collecting data for research studies. Additional responsibilities include finding and eliminating errors from the data files, analyzing data input and data verification, report generation and meeting the reporting requirements of study sponsors. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.

Must be able to participate in meetings during the afternoon on the 3 rd Monday and Tuesday of each month.

Position Responsibilities:


  • Supports collection of data elements related to breast cancer screening, diagnosis, treatment by being the point person for data submission

  • Assists some facilities directly with data collection including chart abstractions or other data pulls from dataware houses depending on the facilities data storage system

  • Maintains working logs of data and information acquired from participating facilities and providers.

  • Reviews data submitted with input from the Associate Director , Consortium Director and Data Manager and is responsible for data cleaning or reaching out to facilities whose data appears in error to acquire resubmission

  • Inputs data into necessary data bases for maintenance and later analysis

  • Conducts literature review and collates metrics from other quality measuring entities to help inform quality measures and benchmarks.

  • Assists in the validation and distribution of study protocols, data collection tools and questionnaires

  • Manage and create databases and analyze data for the purposes of reporting and presentations as needed.


  • Responsible for coordinating ongoing site communication related to data collection and submission, including the maintenance of contact lists

  • Recruit facilities around the state to participate in screening and treatment initiatives.

  • Maintains a working knowledge of methods and process to effectively answer questions.

  • Assists with efforts to publicize results and work of the Consortium by maintaining and updating website information related to the project, disseminating information through our list serves, searching for opportunities to share Consortium work (e.g. conferences, social media, etc.)

  • Gathers recent articles relevant to our work to create a monthly "what's new" summary document for distribution to Consortium participants

  • Works with Task Force Communication team to put out information on Consortium work and "what's new" that the Task Force wishes to highlight to a broader community (Facebook, Twitter, other social media).


  • Help schedule and coordinate meetings of the advisory boards

  • Take and maintain meeting minutes as necessary


  • As a small organization, the Task Force requires all staff to be flexible with respect to job duties and to assist as needed with special events or at high volume tasks such as patient navigation during Breast Cancer Awareness Month or other times when volume is particularly high.

Required Position Qualifications:

  • High school diploma.

  • 3 years of experience.

  • Experienced with national network research databases.

  • Completion of the Protection of Human Subjects in Research e-learning or will complete e-learning within first 3 months of employment.

  • Knowledge of medical terminology.

  • Ability to meet established deadlines and timely completion of all projects.

  • Ability to demonstrate well-developed organizational and analytical skills.

  • Excellent verbal and written communication skills, leadership and time management skills.

  • Computer skills include knowledge of MS Word, Excel, PowerPoint, and Access.

Preferred Position Qualifications:

  • Master's in Public Health is a plus.

  • Detail oriented, organized.

  • Solid knowledge of Microsoft Excel.

Company Highlights:

  • Rush was recently ranked among the top 20 hospitals in the nation by U.S. News & World Report.

  • The Association for the Accreditation of Human Research Protection Programs (AAHRPP) has awarded Rush full accreditation for three years. Rush is one of the first academic medical centers in Illinois to receive this accreditation.

  • As an academic medical center, Rush University Medical Center in Chicago, Illinois, is committed to advancing medical knowledge through research. Investigators at Rush are involved in more than 1,600 projects, including hundreds of clinical studies to test the effectiveness and safety of new therapies and medical devices, as well as to expand scientific and medical knowledge.

  • Rush University is home to one of the first medical colleges in the Midwest and one of the nation's top-ranked nursing colleges, as well as graduate programs in allied health, health systems management and biomedical research.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.